Collazo Girls Creations LLC

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OFF SITE EVENT PLANNING SERVICES

Collazo Girls Creations is focused on creating the ultimate party. Whether you are planning a home soirée, a wedding, bar/bat mitzvah, fundraiser, baby shower, bridal shower, Sweet 16, retirement, wine-tasting, or a party for a thousand of your closest friends, Collazo Girls Creations makes sure you are thrilled with every detail and every feature. We design, plan and implement your social event to reflect your personal sense of style leaving a lasting impression on your guests.

We will take the time to get to know you so we can give your dreams and ideas the focus they deserve and then create a design that reflects your sense of style. With a comprehensive array of in-house professional talent and resources, our event planners make sure that each element of your event – venue, lighting, color, food and drink, entertainment, flowers and décor – come together to create the party no one but you could host. Choose from our comprehensive or partial planning services or create a customized plan to suit your needs.

COMPREHENSIVE

  • Research available venues and schedule/attend site visits.
  • Negotiate food and beverage fees and execute a contract.
  • Present recommendations for entertainment, favors, event enhancements, production, invitations, photography,                   videography, décor, and transportation.
  • Manage the event and handle all details to allow you and your family to relax, enjoy, and be guests.
  • Manage set-up, execution, and break down of the event.
  • Conduct a sound and media check and confirm that all elements are operable.
  • Create a spreadsheet of total costs per vendor, deposit due dates and final balance dates.

PARTIAL

  • Consult with you on options for appropriate vendors to consider.
  • Provide you with questions to ask each vendor when meeting with them.
  • Review contracts and indicate questionable areas.
  • Act as point person for vendors prior to and at event.
  • Manage budget.
  • Consult on event décor and timeline.

Off Site Wedding Coordinating Services

Gold Package 

  • All-inclusive wedding package
  • Wedding party checklist with benchmarks
  • Referrals to reputable vendors and advice regarding contracts
  • Assistance with selection of venue, catering options, decorations, and music
  • Visits to ceremony and reception venues prior to wedding
  • Review of all vendor contracts and confirmation of vendor services 1-2 weeks prior to the wedding day
  • Assistance in development of wedding day itinerary
  • Coordinate attendance and provide assistance at wedding rehearsal
  • Planner services on wedding day for a maximum of fifteen (15) hours
  • Personal management of wedding day itinerary, vendors, and wedding party
  • Unlimited email and telephone communication

Silver Package 

  • Perfect for those wanting professional assistance ONLY on the day of their wedding
  • Review of all vendor contracts and confirmation of vendor services 1-2 weeks prior to the wedding day
  • Assistance in development of wedding day itinerary
  • Planner services on wedding day for a maximum of ten (10) hours
  • Personal management of wedding day itinerary, vendors, and wedding party
  • Unlimited email and telephone communication

Bronze Package 

  • A great package for those who just need help getting started, or where only modest assistance is needed
  • Up to four hours of planning consultation
  • Referrals to reputable vendors and advice regarding contracts
  • Unlimited email and telephone communication

All packages can be modified to suit your preferences.

Off Site Corporate Events

Your corporate event is an important time to boost morale and get your business associates, partners, shareholders, and contributors excited about your mission and where your company is headed. We will make the party planning fun and allow you to relax knowing that every detail is covered and your corporate event is in the hands of expert planners – whether you want us to plan every aspect of your event or provide needed support in presenting exciting options to your clients.

  OFF SITE CORPORATE PLANNING SERVICES

Collazo Girls Creations Corporate Planning specialists possess all of the talent and connections needed to coordinate an unforgettable event of any size or scope while respecting your budget. Working with Collazo Girls Creations to plan your event allows your team to focus on their core tasks while placing the responsibility of planning and executing the event in the hands of seasoned professionals. We will ensure your ideas translate into a spectacular corporate function that will impress your guests.

Planning a corporate event such as a sales conference, gala, special anniversary, grand opening, client appreciation, or holiday celebration requires a large amount of time and expertise that may not be skillsets found within your employee base. While Collazo Girls Creations can plan and execute any element of your event, we focus on taking a very personalized approach to planning so we understand your intention and desired effect, and then review every detail to make it come alive. Our goal is to provide you with the best services to satisfy your needs and budget.

OFF SITE CORPORATE PACKAGES

COMPREHENSIVE

  • Present venue options for your approval and conduct visits.
  • Negotiate food and beverage fees; review and approve contracts to execute.
  • Present recommendations for entertainment, production, invitations, photography, videography, décor, flowers, favors,         place cards, and transportation.
  • Assume the lead role for each committee chairperson and have consistent communication with them to know the status of     their area such as live auction, sponsors, tickets sales, etc. Attend meetings with committees as needed.
  • Assist with Media/VIP registers.
  • Obtain necessary permits.
  • Manage all event related communication with venue management.
  • Assist with the development of a comprehensive budget.
  • Negotiate the lowest fees possible to obtain maximum profit for the event. Try to find vendors that believe in your cause.
  • Create a spreadsheet of total costs per vendor, deposit due dates and final balance dates.
  • Manage invitations and responses, answer any questions, and provide you with a weekly list of attendees.
  • Manage the event so you can relax and enjoy.

PARTIAL

  • Provide consultation related to the event timeline.
  • Provide consultation on vendors to hire.
  • Discuss questions to ask various industry professionals.
  • Review and provide feedback on marketing strategies.
  • Review vendor contracts to ensure costs and terms are acceptable.
  • Provide registration staff and greeters.
  • On-site to set up, execute, and break down the event.

Thank you for contacting us. We will get back to you as soon as possible
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